The principal office of the corporation shall be established and maintained as designated in the Articles of Incorporation. The Corporation may also have offices at such places within or without the State of Nevada as the Board of Directors may from time to time establish.
1. The purposes for which the Corporation is formed are those set forth in its Articles of Incorporation, as from time to time amended. The Corporation is not formed for pecuniary or financial gain, and no part of the assets, income, or profit of the Corporation is distributable to, or inures to the benefit of its directors or officers except to the extent permitted under the Not-for-Profit Corporation Laws of the State of Nevada. The Corporation shall not participate in the carrying on of propaganda, or otherwise attempting, to influence legislation, and the Corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf or any candidate for public office.
2. The Corporation may lease, and, by gift, devise, or purchase, own and operate real estate for the Corporate purposes; and the Corporation may also solicit donations and accept money or personal property in aid of its purposes and to maintain the same.
3. The Members of Ahl-ul-Bayt Center of Nevada (hereinafter referred to as ACON) Las Vegas, being members of the Shia Ithna Asheri Muslim community of Las Vegas, desire to establish, preserve, and disseminate the principles and practices of the religion of Islam, in accordance with the Holy Quran and the traditions of the Prophet Muhammed, and his Ahl-ul-Bayt, and being further resolved that members of ACON may be governed in an orderly manner, consistent with the accepted tenets of and within the framework of Islam, as established by the Quran, Hadiths, and teachings of Ahl-ul-Bayt, do hereby establish these Bylaws of ACON.
4. ACON aspires to become a model of racial harmony and diversity for the Shia Muslims, and provide services that sustain and strengthen one’s Islamic faith and identity by focusing on the family, youth, and community.
5. ACON will provide religious services and education, social ceremonies, such as Majalis, Milaads, Marriages, Funerals, and promote Shia Islamic fundamentals and codes.
6. ACON will promote and enhance mutual understanding, cooperation, and unity among the Shia Muslims here and throughout the Muslim community at large.
7. ACON will organize and hold congregations to carry on religious, social, educational, and charitable functions, to encourage, assist, and arrange visits of Ulamas, and speakers of the Islamic faith, and to distribute and publicize appropriate religious literature for the benefit of all Muslims and the community in general.
8. ACON will create an awareness of the Shia belief outside of the Shia community by procuring all writing in English and other languages and to make these available to interested parties.
9. ACON will lease, acquire, purchase, sell, or establish immovable properties such as: land or building for the sole purpose of the religious and social needs of the community.
The following are basic policies of the Corporation:
1. The Corporation shall be noncommercial, nonsectarian, and nonpartisan.
2. The name of the Corporation or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the purposes of the Corporation.
3. The Corporation may cooperate with other organizations and agencies concerned with promoting religious harmony and diversity but persons representing the Corporation in such matters shall make no commitments that bind the Corporation.
MEMBERSHIP AND DUES
1. Any individual who subscribes to the purposes and basic policies of the Corporation may become a member of the Corporation subject only to compliance with the provisions of the Articles of Incorporation and the Bylaws. Membership in the Corporation shall be available without regard to race, color, creed, or national origin.
1.1 Membership is in the Corporation shall be open to Shia Muslims who are 18 years of age or older, and desire to become part of the Shia community.
2. The Corporation shall conduct an annual enrollment of members but persons may become members at any time.
3. Only members in good standing with the Corporation whose signed application is on file and who meet other membership criteria under this article shall be eligible to participate in its business meetings, or to serve in any of its elective or appointive positions.
3.1 Voting members who have been members for less than one year may not hold office either as a Board Member of an Executive Officer, but they may serve on a designated committee.
4. Only members in good standing with the Corporation and who have been a member of the Corporation for a minimum of 6 months are eligible to vote.
4.1 A member eligible to vote shall be entitled to one vote on matters submitted to vote.
4.2 A family shall be counted as one vote, where family constitutes related persons living together in one household.
4.3 A member shall be vested with full rights of membership, including voting and holding office, subject to maintaining his/her membership in good standing.
4.4 The Executive Committee may consider an individual who does not qualify as a voting member but satisfies the general membership requirements and accepts the aims of ACON for admission to center as a non-voting member.
5. Each member, present or past, agree not to seek legal action or bring lawsuits against Executive committee, Board of Directors, General Body members on matters concerning ACON, in lieu release and hold harmless to General Body any claims on matter presents.
6. If the Board of Directors requires, each member of the Corporation shall pay annual dues to the Corporation in an amount determined by the Corporation’s Board of Directors from time to time.
6.1 All monthly dues shall be payable on the first day of each month with a 15 day grace period. Failure to pay the membership dues for 3 consecutive months will result in cancellation of membership.
6.1.1 If a person wants to become a member again, he/she will be considered as reinstated members.
6.2 A member must re-apply, if applicable, for a waiver for each new membership year.
6.3 A member in good standing who fails to pay due to unavoidable circumstances may appeal his/her case in writing to the Board of Directors within 90 days from the expiration date of his/her membership for continuation privileges Decision of the Executive Committee shall be final in this matter.
7. The General Body upon the recommendations of the Executive Committee may revoke a single or a family membership.
8. A person admitted to the membership of ACON may resign at any time upon giving written notice to ACON Executive Committee within 30 days.
1. The General Body compromising all members in good standing shall be the supreme power and authority of ACON in all-administrative matters.
2. The General Body shall meet twice a year, but not later than two months following the end of the fiscal year for the purpose of considering audited financial statements and other reports, plans, projects, and enactment of necessary measures, which require approval of the General Body.
3. Annual reports shall be presented to the General Body for review.
4. The General Body shall elect members of the Executive Committee during elections announced by the Election Committee. The Executive Committee will be elected upon a simple majority vote of the General Body present.
5. 21 days notice is required to call a General Body meeting.
6. A member who wishes to move any resolution at any annual General Body meeting shall give notice of his or her intention and a copy of the proposed resolution in writing to the Secretary not less than ten days prior to the date of such meeting.
7. The following procedure shall be construed as sufficient notice to call a General Body meeting:
7.1 By e-mail to General Body membership;
7.2 By Posting notice on ACON bulletin board; or
7.3 By posting on the web site members forum.
EXECUTIVE COMMITTEE AND THEIR ELECTION
1. Qualifications of the Executive Committee:
1.1 Candidate shall possess the basic knowledge of Shia Islamic tenets, and be a practicing Muslim.
1.2 A candidate contesting the office of an Executive Committee must have been a member of ACON in good standing for at least two years.
1.3 A candidate shall have no intent or known plans for leaving metropolitan Las Vegas to reside elsewhere within the terms of office.
1.4 A candidate shall not hold any office or membership in another organization with similar goals and objectives in the state of Nevada.
1.5 A candidate shall commit to promote the objectives of ACON and abide by its bylaws.
1.6 The term of office for each Executive Member shall be two (2) years, or until a successor has been elected.
2.1 The officers of the Corporation shall consist of a President, Vice-President(s), a Secretary, and a Treasurer.
2.2 Officers shall be elected every two (2) year by vote of the General Body of the Corporation on the first non-legal holiday, Monday of the anniversary month of the Incorporation of the Corporation. However, if there is but one nominee for any office, it shall be in order to move that the Secretary cast the elective ballot of the Corporation for the nominee.
2.3 Officers shall assume their official duties following the close of the Annual Meeting and shall serve for a term of two years and until the election and qualification of their successors.
2.4 A person shall not be eligible to serve more than two consecutive terms in the same office unless approved in advance by the Board of Directors.
2.5 Only members in good standing with the Corporation whose signed application is on file and who meet other membership criteria under this article shall be eligible to participate in its business meetings, or to serve in any of its elective or appointive positions.
2.6 Voting members who have been members for less than one year may not hold office either as a Board Member of an Executive Officer, but they may serve on a designated committee.
3.1 The Executive Committee shall be elected by the membership at large, at a General Body meeting, to manage the affairs of ACON. The Executive Committee shall be accountable to the General Body.
3.2 The term of office for each Executive Committee member shall be two years form the date of commencement or until its successors has been elected.
4. Vacancy. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive committee, notice of such election having been given. In case a vacancy occurs in the office of President, the Secretary shall serve notice of the election.
5. The administrative affairs of ACON shall be under the control of the Executive Committee.
6. The Executive Committee shall not receive any salary, gifts or monetary compensation for their voluntary services.
7. No Executive Committee member shall spend ACON funds for his or her personal use.
8. Additional duties of the Executive Committee include, but are not limited to:
8.1 Developing and implementing procedures and guidelines consistent with the objectives and goals of the community, adopting and adhering to annual budgets;
8.2 Delegating committees and task forces to oversee implementation of these policies and ensuring adequate resources are assigned;
8.3 Assessing and fulfilling the needs of the community;
8.4 Mentoring youth to promote awareness and facilitate eventual succession of leadership posts;
8.5 Communicating with outside organizations;
8.6 Recruiting and providing support to volunteers in implementing various activities and promoting member participation; and
8.7 Managing the business property, and affairs of ACON, and enforcing the provisions of the Articles, Constitution, and Bylaws.
9. Meetings of the Executive Committee shall be private, and made public only at discretion of the Executive Committee;
10. Special meetings of the Executive Committee may be called by or at the request of any Executive Committee Member.
DUTIES OF OFFICERS
1. The President shall preside at all meetings of the Corporation, the Board of Directors, and the Executive Committee at which the President may be present; shall perform such other duties as may be prescribed in these Bylaws or assigned to the President by the Corporation or by the Board of Directors and shall coordinate the work of the officers and committees of the Corporation in order that the purpose of said duty may be promoted. The President shall also be the chief officer of the Executive Committee. The President has full power and responsibility pertaining to that title, including but not limited to:
1.1 Appoint and designate the chair of committees or members;
1.2 Assign special duties to individual members of the Executive Committee;
1.3 Sign all agreements and documents on behalf of ACON along with the Treasurer;
1.4 The President shall be the Principal Executive Officer responsible for the overall administrative affairs of ACON. He shall be the chairman at any General Body meeting and meetings of the Executive Committee and other meetings where his status of chairman is required. Only the President shall sign with the Treasurer of ACON on deeds, contracts, or documents approved by the Executive Committee.
1.5 It shall be the duty of the President to maintain decorum and to ensure that proceedings are conducted in an orderly manner at any gathering under ACON jurisdiction. If there is any breach of discipline by a member, the President shall take appropriate action after consultation with the Alim, if present or available and other Board members. The disciplinary action could be bringing a member to order or asking the offending member to leave the gathering, or if need be, having the offender removed with the help of legal law enforcement agencies.
1.6 The President shall have the authority to adjourn a meeting in case of disorder.
1.7 Regulate the program content.
2. The Vice President shall act as aide to the President and shall perform the duties of the President in the absence or disability of that officer to act.
2.1 The Vice President shall work closely with the President, and may be delegated any functions by the President that are otherwise reserved to that office.
2.2 The Vice President may be assigned other duties by the Executive Committee.
3. The Secretary shall record the minutes of all meetings of the Corporation and of the Board of Directors. Additionally, the Secretary shall:
3.1 Update and maintain all the records of the organization, including membership;
3.2 Be responsible for keeping members informed of all activities and functions through appropriate channels;
3.3 Manage the distribution of keys to the properties of ACON;
3.4 Update the Executive Committee with membership and other relevant information;
3.5 Maintain all the e-mail lists used for disseminating information;
3.6 Keep record of all applications for ACON membership;
3.7 Keep an up to date list of members (including dependents) with payment status;
3.8 Keep Executive Committee informed on new membership applications on a regular basis;
3.9 Facilitate the distribution of official notices to the members of ACON; and
3.10 Conduct program schedules according to the Executive Committee decisions.
3.11 Arrange Board meetings as per ACON Bylaws and distribute the agenda seven days prior to the scheduled meeting.
4. The Treasurer shall have custody of all of the funds of the Corporation; shall keep a full and accurate account of receipts and expenditures; and shall make disbursements in accordance with the approved budget, as authorized by the Corporation, Board of Directors, or a special committee. The Treasurer shall present a financial statement at every meeting of the Corporation and at other times when requested by the Board of Directors and shall make a full report at the annual meeting. The Treasurer shall be responsible for the maintenance of such books of account and records as to conform to the requirements of the Bylaws.
The Treasurer’s accounts shall be examined annually by an auditor or an auditing committee of not less than three members, who, satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the Board of Directors at least two weeks before the annual meeting.
Additionally, the Treasurer shall:
4.1 Monitor adherence to the budget;
4.2 Ensure that no expenditure exceeding $1000.00 is made unless approved by the Members of the Executive Committee;
4.3 File taxes as required by the Internal Revenue Service;
4.4 Prepare each month, monthly, and year to date reports of funds, donations, and expenditures of ACON;
4.5 Maintain and make available cumulative records of donations;
4.6 Provide receipts to donors if requested;
4.7 Maintain reasonable confidentiality of all ACON fiscal records;
4.8 File and record all official documents for sales and contracts; and
4.9 Ensure validity and legality of all official documents pertaining to ACON.
5. All officers’ shall:
5.1 Perform the duties prescribed in these bylaws and those assigned from time to time.
5.2 Deliver to their successors all official material not later than ten days following the election of their successors.
6. Vacancies on the Executive Committee:
6.1 In case of vacancy in the post of any office, the bearer, the Executive Committee may appoint from members of ACON to the vacancy by a simple majority vote of the Executive Committee. Such appointees shall fulfill all qualifications of Executive Committee of ACON as outlined in these Bylaws, and to be confirmed by the General Body within 60 days.
6.2 If three members of the elected Executive Committee resign, the entire Committee shall be considered dissolved. In such an event a General Body meeting shall be called within thirty (30) days for the purpose of election of a new Executive Committee.
BOARD OF DIRECTORS
1. The Board of Directors may consist of the officers of the Corporation and the Chairperson of the Standing Committees, and representatives appointed by the members of the Corporation. Each director shall meet the qualifications as set out by ACON. The Chairperson(s) of the Standing Committees shall be selected by the officers of the Corporation. The members of the Board of Directors shall serve for a period of 2 years.
2. The duties of the Board of Directors shall be
2.1 To transact necessary business in the intervals between meetings of the Corporation and such other business as may be referred to it by the Corporation;
2.2 To create standing committees;
2.3 To approve the plans of work of the standing committees;
2.4 To present a report at the regular meetings of the Corporation;
2.5 To appoint an auditor or an auditing committee at least two weeks before the annual meeting to audit the Treasurer’s accounts;
2.6 To prepare and submit to the Corporation for approval a budget for the fiscal year;
2.7 To approve routine bills within the limits of the budget;
2.8 To act as liaisons with the community and committees; and
2.9 To take on the responsibility of task(s) as assigned by the Executive Committee.
3. Regular meetings of the Board of Directors shall be held as required, the time to be fixed by the Board at its first meeting of the year. A majority of the Board of Directors shall constitute a quorum. Special meetings of the Board of Directors may be called by the President or by a majority of the members of the Board upon five days written notice.
3.1 Each Director shall be entitled to one vote at each meeting of the Directors and upon each proposal, matter or motion.
3.2 All proposals, matters or motions presented at the Board of Directors meeting shall be decided by majority vote of the Directors present at said meeting.
4. Board members are selected by the Executive Committee.
MEETINGS OF MEMBERS
1. Regular meetings of the Corporation shall be held on the of each at the principal office of the Corporation at unless otherwise provided by the Corporation or by the Board of Director. Ten days’ notice shall be given of change of date.
2. The annual meeting shall be the of the anniversary month of the Incorporation of the Corporation.
3. A majority of the members shall constitute a quorum for the transaction of business in any meeting of the Corporation.
4. Each member shall be entitled to one vote at each meeting of the members and upon each proposal, matter or motion.
5. All proposals, matters or motion presented at a meeting of members shall be decided by a majority vote of the members present at said meeting.
1. The Education Committee shall be elected by . The Committee members shall serve for a term of .
2. The Education Committee shall develop, update, and implement, as needed, a syllabus for the (future) Islamic or Sunday school.
3. The Education Committee shall ensure the efficient operation of the Islamic School.
4. The Education Committee shall establish and maintain the audio, video, and book library of ACON.
5. The Education Committee shall develop, update, and implement, as needed, a syllabus for adult education.
1. The Program Committee shall be elected by . The Program Committee members shall serve for a term of .
2. The Program Committee shall setup the premises for the program, including, opening and closing of all doors.
3. The Program Committee shall setup the meals at premises.
4. The Program Committee shall clean the premises after the end of the program.
1. The Social Committee shall be elected by . The Social Committee members shall serve for a term of .
2. The Social Committee shall organize social events as needed.
1. The Ladies Committee shall be elected by . The Ladies Committee members shall serve for a term of .
2. The Ladies Committee shall act as an intermediary between sisters, the Executive Committee, and other Committees.
INFORMATION TECHNOLOGY COMMITTEE
1. The Information Technology Committee (hereinafter “I.T.”) shall be elected by . The I.T. Committee members shall serve for a term of .
2. The I.T. Committee shall design and maintain ACON’s website and database.
3. The I.T. Committee shall facilitate the I.T. needs of all the other committees as needed.
4. The I.T. Committee shall maintain the ACON online document repository.
1. The Funeral Committee shall be elected by . The Funeral Committee members shall serve for a term of .
2. The Funeral Committee shall maintain supplies and procedures for funerals and all related services.
3. The Funeral Committee shall coordinate funeral services as needed.
4. The Funeral Committee shall implement and sustain cemetery space acquisitions for members of ACON.
5. The Funeral Committee shall assist members in preparation of wills.
1. The Youth Committee shall be elated by . The Youth Committee members shall serve for a term of .
2. The Youth Committee shall be a committee focused specifically on youth activities.
3. The Youth Committee shall implement a structure of activities designed to encourage the Youth to participate in ACON activities.
4. The Youth Committee shall operate under the direction of an adult mentor appointed by the Executive Committee.
STANDING AND SPECIAL COMMITTEES
1. The Board of Directors may create such standing committees as it may deem necessary to promote the purposes and carry on the work of the Corporation. The term of each Chairperson shall be one year and until the election and qualification of his successor.
2. The Chairperson of each standing committee shall present a plan of work to the Board of Directors for approval. No committee work shall be undertaken without the consent of the Board of Directors.
3. The power to form special committees and appoint their members rests with the Corporation.
4. The President shall be a member ex officio of all committees except the nominating committee.
1. As elections approach, the Executive Committee will appoint a member to serve as Chairman of the Election Committee.
2. The Chairman may then select other members to form the Election Committee.
3. The Election Committee shall consist of five (5) members in good standing.
4. Election Committee shall screen all candidates in good standing within three (3) days after receiving the nominations.
5. The Election Committee shall announce the appropriate procedure thirty (30) days before the election date through the office of the Secretary, which will be done via e-mail, bulletin board, and member forum.
6. Any candidates rejected by the Election Committee will be notified of the reasons within two (2) business days via e-mail.
7. Rejected candidate(s) can appeal the Election Committee’s decision to the Alim (if available) and Board members.
8. The Secretary of ACON shall provide a list of all paid members in good standing to the Election Committee for identification purposes.
9. Election Committee shall dissolve upon satisfactory completion of the elections.
1. General Elections shall be held every two years for electing the Executive Committee and Board of Directors. These elections shall be held at the General Body Meeting and shall be conducted by the Election Committee. Written notice for holding these elections shall be given at least thirty (30) days before the election.
2. Elections for the Education Committee, the Program Committee, the Social Committee, the Ladies Committee, the Information Technology Committee, the Funeral Committee, and the Youth Committee shall be held every . These elections shall be held at the General Body Meeting and shall be conducted by the Board of Directors. Written notice for holding these elections shall be given at least thirty (30) days before the election.
3. Any member of ACON may nominate himself/herself or another member.
4. Nominees must be approved by the Election Committee.
5. All candidates shall post for one position.
6. The Executive Committee shall be declared elected on a majority vote of the total votes cast.
7. Each voting member are eligible for one vote.
8. A member in good standing unable to vote in person may do so by proxy duly executed in writing and lodged with the secretary one week prior to the meeting in a sealed envelope to be opened by the Election Committee at the time of the election.
1. Any appointed Board Member may be removed by the Executive Committee for any reason deemed valid by the Executive Committee in its judgment and discretion, but only after written notice or a special meeting is called by the Executive Committee and Board Member, and only after said Board Member is given a reasonable time to respond and/or address the concerns of the Executive Committee.
2. When there is a conflict between committees, each committee chairperson should state their case in writing to the Executive Committee.
3. All committee chairpersons are expected to regularly attend ACON programs and Board Meetings, and make every effort to build a committee consisting of diverse members.
4. The fiscal calendar of ACON shall be Gregorian, unless otherwise determined by the Executive Committee.
In the event of an incident leading to the breach of the bylaws or other general standards of ACON on the premises of ACON, the Executive committee shall document the incident and shall receive signed documentation from the concerned parties. Undocumented or unsigned incidents or complaints will not be taken into consideration.
1. Disciplinary action may stem from, but are not limited to the following:
1.1 Verbal insults and abuses;
1.2 Written abuses, threats, or physical abuse;
1.3 Printing, e-mailing, publishing, calling, or circulating undesirable literature, audio-visual referrals, records, spam including unsolicited e-mails or public statements purporting to be on behalf of ACON without the permission of the Executive Committee;
1.4 Convening or holding any meeting purporting to be on behalf of the Executive Committee; or
1.5 Breach of bylaws or other general standards of ACON.
2. The Executive Committee will investigate the written complaint and shall pass appropriate judgment on the matter.
3. In case of disagreement with the Executive Committee’s decision, a member or officer has the right to an appeal. The Executive Committee may reinvestigate the complaint and pass appropriate judgment.
4. The decision and recommended disciplinary action by the Executive Committee shall be final and binding on all parties concerned.
The Seal of the Corporation shall be as more particularly shown in the following impression:
These Bylaws may be amended, repealed, or altered in whole or in part anytime provided that:
1. Amendments or alterations to the Bylaws may be proposed by the Executive Committee or by petition in writing signed by Fifty (50%) percent of members.
2. Upon receipt of such a petition, notice of such a meeting must be given by the Secretary to all registered members of ACON at least twenty-one (21) days in advance of the meeting.
3. The Article(s) of the Bylaws that is/are to be amended, changed, repealed, or replaced must be quoted in such a notice.
4. For the motion to be carried, it must have the approval of at least two-thirds (2/3) of the members attending the corresponding meeting.
5. Proxy voting shall not be allowed.
As a condition to being a member of ACON, the members agree to unconditionally release, acquit, and forever discharge the General Body of ACON, the Executive Committee and the Board Members and all persons acting by, through, under, or in concert with the General Body, from any and all charges, complaints, claims, liabilities, obligations, promises, agreements, controversies, damages, actions, causes of action, suits, rights, demands, costs, losses, debts, and expenses of any nature related to the General Body’s administrative decisions, known or unknown, suspected or unsuspected, and any rights arising out of any alleged violations or breaches of any contracts, express or implied, or any tort, or any other governmental statute, regulation, or ordinance, which a member may own or hold, or claims to have, own or hold against the General Body, the Executive Committee, and the Board Members.
Regardless of the specific context of the conflict between two or more members, such conflict shall be brought before the Executive Committee for arbitration. The President may delegate one of the members of the Executive Committee to act as the arbitrator or take it upon himself to act as the arbitrator. The arbitrator shall hear and analyze the dispute and use due diligence and good judgment in making the best decision possible under the circumstances. The decision of the arbitrator shall be final and binding on both parties. In case a dispute arises among members of the Executive Committee, then it shall be referred to an Alim. In absence of Alim, the arbitrator will select an acceptable Alim by a majority vote of the members. The Alim’s decision shall be final.
In the event that the ACON is dissolve or in case arbitration has failed all assets of ACON shall be devoted to not-profit activities of Shia Ithna Asheri Islamic Organizations or a similar character, which are recognized and approved by the Internal Revenue Service of the United States as qualifying to receive said monies, and further being in according with the Articles of Incorporation, regarding dissolution and winding up.
The undersigned members of the Executive Committee and Board of ACON do hereby certify that the above and forgoing Bylaws were duly adopted at a meeting of the Executive Committee held on day of 20 , thereby superseding entirely all previous versions, and any amendments to that.
President Board Member
Vice – President Board Member
Secretary Board Member
Treasurer Board Member